Why I moved back to Wunderlist

This post has been prompted a (short) Twitter conversation between myself and Craig Jarrow.

The story starts a little over 2 weeks before that conversation, when I went the other way. I had been toying with WunderKit but not getting any serious use out of it, so I spent some of my weekend moving my task lists and tasks into WunderKit. I was going to ditch Wunderlist and work exclusively from the new kid on the block.

The Wunderlist and Wunderkit application icons in a Mac dock

Wunder-full apps

One of the major drivers for the transfer to Wunderkit was to try and work out what Wunderkit actually is. Is it a replacement for Wunderlist? Is it a replacement for BaseCamp? Both? Neither? I was imagining it as a replacement for some or all of my other GTD and project management tools. (I now know better – read on.)

At first I was really happy with my move. I set up Wunderkit with a private workspace for each task list I had in Winderlist. This fitted my use of task lists very well, as I was using them as ‘projects’ (in the GTD sense) and the added functionality in Wunderkit meant I could also keep notes about them. Also, I was really happy to be able to tag my to-dos (with context information).

After a few days, though, I began to realise what I was missing. Most importantly for me were the time-related smart lists – ‘tomorrow’, ‘next 7 days’, ‘later’ -without access to which, my task management went a little to pot. I also had problems with searching in Wunderkit – searching across workspaces and searching on tags, which added to the frustration.

Ultimately, my shift back from Wunderkit to Wunderlist is not because of any deficiencies in the former (nor any advantages of the latter) – rather, it’s because they serve different purposes. I use Wunderlist for GTD management, alongside my calendar, Evernote and the Pomodoro technique [& app] (and the best offline tickler file in the world). This is not Wunderkit’s current forté; Wunderkit is an excellent project management tool that lets you work collaboratively and privately, with a view to providing public streams as and when necessary; a Basecamp with marketing capabilities, if you like.

So, I’ve returned to Wunderlist, with a hope that tagging, at least, will appear at some point in the future, but I’ve not given up on Wunderkit – although it’s not currently an important application for my work / personal life, I will be watching the updates and following 6Wunderkinder’s streams with great interest.

Have you tried both Wunderlist and Wunderkit? Do you still run them both in parallel or have you dropped one? I’d love to hear how you’re using these applications in your work / life. Leave a comment.

You may also like: Tagging and Contexts in Wunderlist

Please note: I reserve the right to delete comments that are offensive or off-topic.

9 thoughts on “Why I moved back to Wunderlist

  1. Thank you for sparing me the trouble of having to move everything over and then back. I use Wunderlist for the exact same thing. I have set it up to manage my work and personal life and not having some of the functions you’ve mentioned is a pain. Seems like a basic necessity for Project Managers.

    My PM tool set is as follows: Evernote, Wunderlist, OmniFocus. Best 3 I could come to utilize. (I just wish there was a way to use OmniFocus on a PC or web browser version perhaps.)

    • Hi Marcin,

      Thanks for the (very) quick response. As I say, I do think that Wunderkit has a place – and it’s going to be great for it’s targeted users. And, of course, it’s still very much in beta.
      My main hope is that some of the functionality from Wunderkit makes its way into Wunderlist. That would make an already excellent application essential.

      • Perhaps with some redevelopment or integration it could work. To be honest though, it seems as though it may be very much like OmniFocus with added features, and I already am a heavy user of that application. (Been meaning to do a review for some time now but I’m just very busy).

        WunderKit however could potentially be used as a great replacement for those who are not capable of dishing out the $100+ for all 3 applications. (Desktop, iPhone and iPad.)

  2. Hey Ady, thanks for the article! We hope to bring tagging to Wunderlist in the future, as well as features like nested tasks which will help with better and faster organisation.
    You’ve definitely hit the nail on the head with the fact that Wunderkit and Wunderlist are for different purposes – we know not everyone will have the need for one or the other, that’s why we made both 😉
    Enjoy using Wunderlist and don’t hesitate to get in touch if you need any support!

    • Hi Kirsty,

      Thanks for providing the official line. Very grateful that you popped by and left a comment.
      I do love both applications, I’m just not ‘ready’ for Wunderkit. I look forward to future updates to Wunderlist and Wunderkit.


  3. Marcin, here is my setup:

    1) Main task repository
    – toodledo as the “truth”. It is web-based, completely GTD compliant, and platform agnostic (obviously, since it’s a web platform). Priacta give Toodledo the best mark among all the GTD compliant systems out there…
    2) Terminals: i use Macs at home and PCs at work, with an iPhone in between. I also need both calendars and tasks on the same page on the iPhone as a quick reference when I go about my day since I carry the device at all times
    – Personal Informant on the iphone. Syncs with Toodledo and iCal
    – ToDo on the Mac. It’s so-so for now, but there’s nothing better currently. It syncs with Toodledo
    – Good old Outlook on the PC. It is possible to make it GTD compliant with third-party plugins.

    That’s it, and it works a treat. There are other combinations possible but I have tried many and this one is still the best one in my case.

    Have fun!


  4. Great post – I’m an omnifocus guy myself and to be honest it works – that said been looking recently at going old school and hushed tones – going back to my moleskine and mont blanc ….

    • Thanks for commenting, Gary.
      I haven’t tried Omnifocus as it looks to be too complicated – I’d like to have minimal tools that each do one thing really well.
      I spent a lot of time in the past worrying about my system and experimenting with various tools and techniques, to the detriment of actually getting things done. What I have now is working well, as long as I’m disciplined enough to use it properly. Though I must admit I do like a bit of old-school pen and paper on occasion.

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